Business doesn’t slow down so paperwork can catch up. But for many companies, a simple request for a certificate of insurance (COI) throws an unexpected pause into an otherwise smooth process. A vendor needs documentation before work begins. A client requires proof of coverage before a contract is signed. A landlord will not hand over keys without the right details in place.

In each of these moments, the company is ready. The team is ready. The opportunity is ready. What isn’t ready is the COI.

Traditional COI workflows rely on inboxes, outdated templates, and a sequence of reminders that steals time from every team involved. For fast moving organizations, that lag is more than an inconvenience. It slows revenue, delays onboarding, and signals inefficiency.

Vouch takes a different approach. By giving you the ability to quickly request and receive your COI, we remove the bottlenecks that hold up deals and turn an administrative chore into a fast, predictable process.

When Paperwork Slows the Work

A COI is often the last missing piece before work can begin, and because it arrives at the final stage of a process any delay becomes especially disruptive.

A COI delay can cause:

• Stalled project start dates
• Contractors or vendors unable to access sites
• Delayed customer onboarding
• Postponed revenue recognition
• Frustrated partners who expect your organization to be prepared
  
  

When the request hits, the internal process usually looks something like this: find the right template, email the broker, wait for a reply, send a reminder, wait again, discover a detail is missing, and hope the updated version arrives before someone pushes the deadline.

Most teams can relate to the feeling of checking an inbox repeatedly, refreshing for updates, and watching momentum slip away.

Turning an Administrative Task into an Quick Process

Getting a COI shouldn’t take as long as signing your enterprise client did. It should be quick and accurate. With Vouch, it is.

You can request your COI directly through your Vouch account. This approach eliminates slow manual processing and back and forth communication. A task that once required a small chain of approvals becomes a simple, direct action.

Confidence in Every Certificate

Speed is valuable, but it only works if every certificate is accurate. Incorrect COIs create even more delays because they are often rejected, questioned, or sent back for revision.

With Vouch, you can add a third party to your COI request directly through your account. That way you know you’re getting what you need to keep things moving. 

Building Trust Through Responsiveness

Partners and clients often judge professionalism by how quickly a company can provide documentation. When a COI takes weeks to arrive, it raises questions about readiness and organization.

Fast certificates reinforce confidence. A partner sees a company respond quickly, with accurate information, and understands that the business operates with precision and reliability.

Vouch’s COI tool turns a routine request into a positive impression. Every fast response builds credibility and trust.

COIs should never be the reason a deal stalls or a project slows down. With Vouch, clients can request accurate certificates at any time, without back and forth or bottlenecks. It’s insurance that supports momentum, accelerates relationships, and keeps teams focused on growth instead of administration.

If you want COIs that move as fast as your business does, you can get started with Vouch today.

Frequently Asked Questions

What is a certificate of insurance and when do I need it?

It provides proof of coverage for customers, partners, or vendors who need insurance confirmation before work can begin.

How do fast COIs reduce operational friction?

They eliminate back and forth and let you proceed with client contracts without delay.

What information is on a COI?

Coverage limits, effective dates, entity names, and any additional insured requirements.

Vouch Specialty Insurance Services, LLC (CA License #6004944) is a licensed insurance producer in states where it conducts business. A complete list of state licenses is available at vouch.us/legal/licenses. Insurance products are underwritten by various insurance carriers, not by Vouch. This material is for informational purposes only and does not create a binding contract or alter policy terms. Coverage availability, terms, and conditions vary by state and are subject to underwriting review and approval.